Troubleshooting Capitalisation Issues
Capitalisation requires multiple configurations to be correctly set up across projects, expense types, roles, rate cards, and financial periods. If capitalisation amounts are not appearing as expected, it is likely that one or more required settings are missing or incorrectly configured.
This guide provides a structured approach to troubleshooting capitalisation by identifying which configurations apply to non-resource forecasts, non-resource actuals, resource forecasts, and resource actuals.
Common Capitalisation Issues
The table below outlines the key capitalisation settings that must be checked for each type of capitalisation. If capitalisation is not applied to a financial record, use this table to identify potential missing or incorrect settings.
Setting | Non-Resource Forecast | Non-Resource Actual | Resource Forecast | Resource Actual |
|---|---|---|---|---|
Project is eligible for capitalisation | ✅ | ✅ | ✅ | ✅ |
Project has an assigned methodology | ❌ | ❌ | ✅ | ✅ |
Phase dates are correctly set | ❌ | ❌ | ✅ | ✅ |
Implementation Date is correctly set | ✅ | ✅ | ✅ | ✅ |
Capitalisation profile is assigned | ❌ | ❌ | ✅ | ❌ |
Allocation month / timesheet date is in a capitalisable phase | ❌ | ❌ | ✅ (allocation month must be in a phase where the role is capitalisable) | ✅ (timesheet date must be in a phase where the task is capitalisable) |
Role is capitalisable in the phase | ❌ | ❌ | ✅ | ❌ |
Task is capitalisable in the phase | ❌ | ❌ | ❌ | ✅ |
Expense type is set as capitalisable | ✅ | ✅ | ✅ | ✅ |
Rate card is set as capitalisable | ❌ | ❌ | ✅ | ✅ |
Financial period is open for forecasts | ✅ | ❌ | ✅ | ❌ |
Financial period is locked for actuals | ❌ | ✅ | ❌ | ✅ |
Capitalisation Lock Date is set | ✅ | ✅ | ✅ | ✅ |
Implementation Date is correctly set | ✅ | ✅ | ✅ | ✅ |
Step-by-Step Troubleshooting Guide
Use the table above to identify missing settings and follow these steps to resolve capitalisation issues. For detailed configuration guidance, refer to the Non-Resource Cost Capitalisation and Resource Cost Capitalisation articles.
Step 1: Confirm Project Eligibility
Ensure Is Eligible to Capitalise Costs is set to ‘Yes’ in the Project Details page. If this is missing, no costs will be capitalised.
Step 2: Check Methodology and Phase Dates (for Resource Capitalisation Only)
The project must have an assigned methodology, and phase dates must be correctly set to align with capitalisable roles and tasks.
Step 3: Check the Capitalisation Profile (for Resource Forecasts Only)
Ensure the Capitalisation Profile is assigned and that the resource role is capitalisable in the relevant phase.
Step 4: Check Capitalisable Phases (for Resource Capitalisation Only)
For resource forecasts – The allocation month must be within a capitalisable phase where the role is capitalisable.
For resource actuals – The timesheet date must be within a capitalisable phase where the task is capitalisable.
Step 5: Check Capitalisable Tasks (for Resource Actuals Only)
Verify that the task booked in the timesheet is capitalisable in Methodologies, Phases & Tasks.
Step 6: Verify Rate Cards (for Resource Capitalisation Only)
Ensure the resource’s rate card is capitalisable; otherwise, costs will default to OpEx.
Step 7: Check Expense Types
Verify that the expense type is set as capitalisable with a capitalisation percentage greater than 0% in Financial Administration > Expense Types.
Step 8: Validate Financial Periods
Forecasts – Must be in an open financial period.
Actuals – Must be in a locked financial period.
Step 9: Verify Capitalisation Lock Date and Implementation Date
Capitalisation Lock Date – Must be set correctly; financial records before this date are locked.
Implementation Date – Must be set; records beyond this date are treated as OpEx.