Simplified Capitalization Model: Troubleshooting Capitalization Issues
Capitalization requires multiple configurations to be correctly set up across projects, expense types, roles, rate cards, and financial periods. If capitalization amounts are not appearing as expected, it is likely that one or more required settings are missing or incorrectly configured.
This guide provides a structured approach to troubleshooting capitalization by identifying which configurations apply to non-resource forecasts, non-resource actuals, resource forecasts, and resource actuals.
Common Capitalization Issues
The table below outlines the key capitalization settings that must be checked for each type of capitalization. If capitalization is not applied to a financial record, use this table to identify potential missing or incorrect settings.
Setting | Non-Resource Forecast | Non-Resource Actual | Resource Forecast | Resource Actual |
|---|---|---|---|---|
Project is eligible for capitalization | ✅ | ✅ | ✅ | ✅ |
Project has an assigned methodology | ❌ | ❌ | ✅ | ❌ |
Phase dates are correctly set | ❌ | ❌ | ❌(but capitalization profile should have at least one phase. It cannot be blank) | ❌ |
Implementation Date is correctly set | ✅ (If Implementation Date is configured as end of Capitalization period) | ❌ | ✅(If Implementation Date is configured as end of Capitalization period) | ✅(If Implementation Date is configured as end of Capitalization period) |
Capitalization profile is assigned | ❌ | ❌ | ✅ | ❌ |
Allocation month / timesheet date | ❌ | ❌ | ✅ (Forecast should be within Start & Implementation Dates or Start & End Dates) | ✅ (timesheet entry should fall within Start & Implementation Dates or Start & End Dates) |
Role is capitalizable | ❌ | ❌ | ✅(role capitalization defines capitalization %) | ❌ |
Task is capitalizable in the phase | ❌ | ❌ | ❌ | ❌ |
Expense type is set as capitalizable | ✅ | ✅ | ✅ | ✅ |
Rate card is set as capitalizable | ❌ | ❌ | ✅ | ✅ |
Financial period is open for forecasts | ✅ | ❌ | ✅ | ❌ |
Financial period is locked for actuals | ❌ | ✅ | ❌ | ✅ |
Capitalization Lock Date is set | ✅ | ✅ | ✅ | ✅ |
Step-by-Step Troubleshooting Guide
Use the table above to identify missing settings and follow these steps to resolve capitalization issues. For detailed configuration guidance, refer to the Simplified Capitalization Model: Non-Resource Cost Capitalization and Simplified Capitalization Model: Resource Cost Capitalization articles.
Step 1: Confirm Project Eligibility
Ensure Is Eligible to Capitalize Costs is set to ‘Yes’ in the Project Details page. If this is missing, no costs will be capitalized.
Step 2: Check Methodology (for Resource Forecast Only)
The project must have an assigned methodology for resource forecast capitalization.
Step 3: Check the Capitalization Profile (for Resource Forecasts Only)
Ensure the Capitalization Profile is assigned and that the resource role is capitalizable.
Note: "Phase" cannot be blank.
Step 4: Check Allocation month/Timesheet Date (for Resource Capitalization Only)
For resource forecasts – Forecast record should be within Start & Implementation Dates or Start & End Dates (depending on configuration).
For resource actuals – The timesheet entry date should fall within Start & Implementation Dates or Start & End Dates (depending on configuration).
Step 5: Verify Rate Cards (for Resource Capitalization Only)
Ensure the resource’s rate card is capitalizable; otherwise, costs will default to OpEx.
Step 6: Check Expense Types
Verify that the expense type is set as capitalizable with a capitalization percentage greater than 0% in Financial Administration > Expense Types.
Step 7: Validate Financial Periods
Forecasts – Must be in an open financial period.
Actuals – Must be in a locked financial period.
Step 8: Verify Capitalization Lock Date and Implementation Date or End Date
Capitalization Lock Date – Must be set correctly; financial records before this date are locked.
Implementation Date – Must be set; records beyond this date are treated as OpEx. If Implementation Date is configured as End Date for Capitalization.
End Date – Must be set; records beyond this date are treated as OpEx. If End Date is configured as End Date for Capitalization.
Step 9: Ensure Non-Resource Actuals have been uploaded using the Financial Actuals Bulk Edit or Non-Resource Actuals & Forecast bulk edit file.
Manually entered actuals are not eligible for capitalization, as these records automatically default to a 0% capitalization percentage.